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Property Record Review & Setup
Audit your existing property records and set up a compliant documentation system for leases, tenants, payments, and notices.
Why You Need This Service
Many landlords don't have a system for organizing property records. Documents are scattered — some in a drawer, some on phone notes, some lost. When you need to find a lease or prove something happened, you can't.
This service creates order. We:
- Audit what you currently have and what's missing
- Design a system for organizing property records
- Create templates for documents you need going forward
- Show you how to maintain the system
- Give you tools to stay compliant
From chaos to clarity, in one project.
What We Review & Set Up
- Existing Records: Gather what you have on each property and tenant
- Gaps Analysis: What's missing or incomplete
- Organization System: Folder structure (physical or digital) for all documents
- Tenant File: What should be in each tenant's file
- Payment Records: How to track and document rent received
- Lease Register: Master list of all leases with key dates
- Notice System: How to document notices served to tenants
- Maintenance Log: Tracking repairs and tenant requests
What You Get
- Audit Report: What you have, what's missing, what's at risk
- Organization Plan: Physical/digital system design for your records
- Document Templates: Lease register, tenant file checklist, payment log
- Procedure Manual: Step-by-step how to maintain the system
- Compliance Checklist: What to collect and keep for each tenant
- Training: How to use the system going forward
When You Need This Service
- You manage multiple properties and documents are disorganized
- You're taking over management from someone else
- You can't easily find tenant information when you need it
- You've had disputes and realized your records are weak
- You want to be ready if Rent Control asks for documentation
The Payoff
Clean, organized records take a few hours to set up but save you days of searching, mistakes, and disputes. If you ever need to prove something in Rent Control, this system is your advantage.
Pricing & Turnaround
GHS 300 – 700
Depends on number of properties and volume of existing records
Turnaround: 2–5 working days